Contacts
LiWC :
Derek Kosbab
Manager LiWC
(03) 9919 9555

Jane Black
Project Officer
(03) 9919 9565
LiWC@vu.edu.au

Students
as Staff:
Gaon Mitchell
Project Officer
(03) 9919 9432

 

Learning in the Workplace and Community(LiWC)

Managing LiWC Activities

Vet Nursing at a Werribee clinic

Vet Nursing at a Werribee clinic

 

Use these links to download:

Use the following links for easy reference to the information from the Guidelines document:

Additional flexible learning resources are available on the Learning in the Workplace and Community Blackboard (use your LAPD login and password). These resources include:

Forms

Download the LiWC Agreement Form A in pdf PDF Format or word Microsoft Word Format.

Use Agreement A where the students are in a model environment or are comparable to consultants, providing suggested solutions to the host organisations problems. The students own the IP but give the host organisation a licence to use the solution internally. Given that this is for a model, it is most likely that there will be a number of students and this agreement is designed to be executed once by the host organisation and by all of the students - hence the use of "Students" rather than "Student".

Download the LiWC Agreement Form B in pdf PDF Format or word Microsoft Word Format.

Use Agreement B for a placement/internship where the student is in a comparable situation to an employee (generally paid). The IP created in project materials is assigned to the host organisation and the student and the university are given limited licences to use the material.

A formal agreement between the University, the student and the Host Organisation must be entered into when a LiWC activity is to be undertaken and must include learning goals and expected outcomes. Depending upon the model of a LiWC activity, teaching areas should use the University's standard LiWC Agreements.

The three parties must, prior to the commencement of any activities, sign the agreement and each be provided with a copy.

OH&S Checklist
This checklist is designed to assist staff in obtaining verification from the host organisation that it is providing a safe working environment.

Victoria University Finance Department
This section of the Finance web site contains links to insurance forms including Student Accident Claim Form and Students on Practical Placement confirmation letter which can be provided to students. The letter details the insurance policies covering students on practical placements and can be provided to employers by staff or students as requested.

Consent to Check and Release National Police Record
Links to a copy of the 'Consent to Check and Release National Police Record' application form on the Victorian Police web site. (See right side of Police web site for download button) This form is to be used by students who are required to undergo a police check as part of their practical placement experience.

Additional TAFE forms

Page Top

LiWC Agreements

A formal agreement between the University, the student and the Host Organisation must be entered into when a LiWC activity is to be undertaken and must include learning goals and expected outcomes. Depending upon the model of a LiWC activity, teaching areas should use the University's standard LiWC Agreements. The two standard LiWC Agreements and a description of when each is to be used is available Forms section.

Some teaching areas may have standard agreement proformas in place. In these cases, Schools must ensure that their agreements contain all the information detailed in the proforma Agreements and have been endorsed by the VU Legal Department. If you require assistance in developing a discipline based LiWC Agreement contact the Legal Services Department.

The LiWC Agreement will formalise the arrangements and conditions between the University, the student and the Host Organisation by:

  • identifying the parties covered by the agreement;
  • if applicable, defining the tasks to be undertaken by the student and the goals and expected outcomes of the LiWC activity; and
  • outlining the rights and responsibilities of all parties.

It is the responsibility of the University Supervisor to initiate and arrange for signing of the Agreement by the Host Organisation, the student and the University (the University Supervisor is authorised to sign such Agreement on the University's behalf). The Host Organisation signatory must be authorised to enter into an agreement with the university and may/may not be the student's manager/placement supervisor. Such an Agreement must be signed by all parties prior to the commencement of any activities and each party should be provided with a copy. The original LiWC Agreement must be filed in the student's academic file for a period of seven years, in the event of legal or insurance proceedings.

The Agreement may be cancelled or altered at any time by the University, the student or the Host Organisation giving written notice to all parties. These LiWC Agreements do not relate to activities where:

  • Victoria University trains its own employees other than where that employment is an LiWC activity,
  • trainees / apprentices are employed under training agreements, or
  • partnership arrangements which exist with a Secondary School under a VET in Schools. In the above circumstances use the appropriate existing documentation for the sector.

Page Top

Insurance Cover

The Finance Department of Victoria University has procedures which provide a general overview of the University’s insurance policies and detailed instructions on how to lodge insurance claims.

The procedures are available on the Finance Department web site at:
http://intranet.vu.edu.au/finance/pdf_files/Department%20Procedures/FPr04Insurance.doc. They include details of insurance coverage for students undertaking practical placement, work experience, community placement and other LiWC activities.

If an organisation does not have insurance, or has inadequate insurance, this does not automatically preclude this activity however you will need to clear this with the University insurance department before the activity is commenced to ensure that the student is adequately protected.

NOTE: Insurance cover is automatic for students engaged in relevant LiWC activities providing they are currently enrolled Victoria University students. Relevant activities are defined as those activities sanctioned by the University i.e. where schools and departments deem the activity to be relevant to the student's course. This sanction is further validated by the completion of the LiWC Agreement. Completion of an LiWC Agreement is not required for a single day activity/excursion off campus.

University Supervisors should advise students during their preparation that they are required to establish and understand their insurance coverage, prior to commencing their LiWC activity.

For information from the Operational Guidelines about Personal Accident, Public Liability and Professional Indemnity, WorkCover, Liability to Host Employers Insurance, Motor Vehicle Insurance, Motor Vehicle Insurance, Limitations and exclusions click here

Online professional development for Insurance for LiWC Activities is available at: https://ce6.vu.edu.au/webct/entryPageIns.dowebct

Page Top

Discrimination and Harassment

Anti-discrimination legislation, along with University statutes and policies, provide the framework for our equity and equal opportunity obligations. Together, they provide guidance to staff and students on their rights and responsibilities in regard to unlawful discrimination and harassment. The University's Social Justice Policy is available on the Central Policy Register.

Policies and Procedures for Dealing with Complaints of Discrimination and Harassment is available on the Equity and Social Justice Branch website and details the legislation, policies, and procedures for managing complaints of unlawful discrimination and harassment.

University supervisors must familiarise themselves with the policy and procedures and ensure that students are aware of their rights and responsibilities in relation to discrimination and harassment prior to undertaking their learning in the workplace activities.

For more information about Discrimination and Harassment from the Guidelines.

Occupational Health and Safety (OHS)

State government legislation provides the framework for occupational health and safety for workplaces in Victoria through the Occupational Heath and Safety Act 2004. All workplaces are required by law to provide a workplace environment that is safe and without risks to health.

Students must ensure (and University supervisors should advise students) that while undertaking LiWC activities they must:

  • take reasonable care for their own safety and the safety of others; and
  • comply with any OHS policies, procedures, practices and directions of the host organisation

University Supervisors must, when organising LiWC activities, take into account:

  • the age, health, maturity, experience, physical and intellectual ability of the student; and
  • the suitability of the Host Organisation for meeting a particular student’s needs, including its OHS, supervision and equal opportunity policies, procedures and practices.

Specifically, university supervisors should ensure the host organisation can verify:

  • it has an OHS policy and procedures;
  • the student will receive induction to OHS at the workplace;
  • the workplace is monitored to ensure OHS requirements are being maintained.

In cases where Host Organisations consist of a small number of employees, and formal policies may not be in place due to their size, they need to be able to verify at a minimum, that they are:

  • providing and maintaining a safe workplace environment with appropriate occupational health & safety safeguards in place; and
  • complying with all relevant Commonwealth and State legislation, regulations, rules, codes of practice and Australian Standards, including, without limitation those relating to occupational health and safety to ensure that the Student is not exposed to any uncontrollable or inadequately controlled hazards or risks

If the process of completing this checklist raises concerns as to the suitability of Host Organisation’s OHS policies and procedures, the University supervisor should consult the University’s OHS Team. NOTE: If the University Supervisor does not have reasonable grounds for believing that the workplace complies with OHS requirements the University and the University supervisor personally may become liable for damages and fines.

If students believe their workplace to be unsafe while undertaking LiWC activities, they should approach their workplace supervisor in the first instance, if this is appropriate. If this is not appropriate, students should:

  • Contact their University supervisor to discuss the appropriate course of action; and/or
  • contact the OHS Team at the University for guidance.

University supervisors should advise students of these procedures. If OHS is a component of the student’s course of study, university supervisors should ensure students complete it prior to commencing their learning in the workplace activity.

A Student Emergency Induction handout and presentation is available on the VU OHS website. While the presentation is prepared with relevance to campus safety, it may be a useful tool to use and discuss workplace safety issues with students prior to their undertaking LiWC activities. Further tools related to OHS Risk Management are available at: http://intranet.vu.edu.au/hr/OHS/OHSRiskManagement.asp

Any queries concerning these OHS matters should be directed to the University OHS Team.

A checklist has been designed to assist staff in obtaining verification from the host organisation that it is providing a safe working environment.

Additional online professional development in OHS resources are available at: https://ce6.vu.edu.au/webct/entryPageIns.dowebct

Page Top

Privacy & Confidentiality

Students must ensure (and university supervisors should advise students that they must ensure) that they treat as private and confidential, and do not disclose or use for their own personal purposes, any personal or confidential information which they encounter while undertaking their LiWC activities.

Page Top

Police Checks

Students seeking LiWC activities at community service and other host organisations which provide services such as child care, nursing, teaching, paramedic support or where there is access to dangerous materials, such as drugs of addiction, will be required to provide satisfactory police record checks to the host organisation.

Staff and students should familiarise themselves and ensure they comply with the University’s policy in respect of such police record checks which can be viewed on the University Central Policy Register.

Working with Children Check

The Victorian Government Working with Children Check (WWCC) may be required for students who work or volunteer with children as part of their learning in the workplace activities (Working with Children Act 2005). The WWCC is free for unpaid LiWC activities.

Due to the limited nature of the WWCC, students may be required to undergo one or both of these checks. (i.e.WWCC check and the criminal record check) depending on the organisation in which they will be undertaking their learning in the workplace activity.

University supervisors are encouraged to visit the Department of Justice web site for further details.

Polices, procedures and forms related to Police Checks can be obtained here.

Page Top

Academic Conduct

Victoria University has a number of statutes, regulations and policies that govern the management of student’s academic conduct in relation to their studies. These statutes, regulations and policies apply to students undertaking leaning in the workplace activities organised as part of or relevant to the students course.

In particular these include:

  • Academic Misconduct
  • Academic Progression
  • Special Consideration
  • Discipline
  • Student Complaints

For full details please refer to Guidelines document section 5.7.

Page Top

Intellectual Property

Victoria University has a policy on Intellectual Property, which is available on the Central Policy Register. It provides that, as a general rule, Victoria University makes no claim to ownership of intellectual property created by students.

There are exceptions to this general rule, however, they would be unlikely to apply to students undertaking learning in the workplace activities. However, such intellectual property would generally be owned by the host organisation.

Students must familiarise themselves and comply with the policy of their host organisation in relation to intellectual property. University supervisors must advise students of this obligation.

University staff should refer to the Intellectual Property Policy for any clarification or discuss with the University Intellectual Property Officer or the Legal Services Department.

Page Top

Related policies and procedures

Victoria University Policy on 'Police Checks for Students Undertaking Industry Experience'
This policy details the responsibilities of the University in relation to the requirement of police checks for students undertaking placements in industries such as child care, nursing, education, paramedic support, where industry experience is a requisite for the award.

Procedure for Organisations Conducting National Police Record Checks
Links to the Victoria Police web site detailing the procedures involved for individuals (ie students) who submit a completed 'Consent to Check and Release National Police Record' form.

Page Top

Copyright © 2010 VU. CRICOS Provider No.00124K